Red Feather Mountain Library District
\nPolicy Committee Agenda
\nJanuary 13, 2026, 11 AM<\/p>\n
Held at the Red Feather Community Library, Stenzel Community Room and electronically by Zoom<\/p>\n
Call to order:
\nDetermination of a quorum
\nReading\/correction of the minutes of December 9, 2025, meeting<\/p>\n
Employee handbook
\nArt Display Policy for Ruth\u2019s Gallery
\nChildren\u2019s Safety Policy
\n2026 policy review<\/p>\n
Open discussion
\nPolicies ready for a full board vote<\/p>\n
Red Feather Lakes Community Library is committed to creating an inclusive and accessible event. If you need reasonable accommodation, please contact Creed Kidd, 970-881-2664 (help@redfeatherlibrary.org).<\/p>\n
Attending by Zoom? Contract Creed Kidd 970-881-2664 (help@redfeatherlibrary.org) for more information<\/p>\n
Red Feather Lakes Community Library is inviting you to a scheduled Zoom meeting.<\/p>\n
Topic: Monthly Library Board and Policy Committee meetings
\nTime: Jan 13, 2026 11:00 AM Mountain Time (US and Canada)<\/p>\n
Meeting ID: 831 6151 3288
\nPasscode: 651549<\/p>\n
Join instructions
\nhttps:\/\/us02web.zoom.us\/meetings\/83161513288\/invitations?signature=kOAuRQfg9DsbsiDQOsaiDj2JBpt6RI
\nK_rjz-CgOivI0<\/p>\n
Red Feather Mountain Library
\nDistrict Policy Committee Minutes
\nDecember 9, 2025, 11 AM
\nHeld at the Red Feather Community Library, Stenzel Community Room and electronically by Zoom
\nI. Call to order: Bill Grindle called the Policy Committee Meeting to order at 11:09 am.
\nII. Determination of a quorum: Bill Grindle, Patrice Diem, Leonard Tipton, Ross
\nReid, Creed Kidd, Jena Paonessa, Darlene Kilpatrick
\nIII. Reading\/correction of the minutes of November 11, 2025, meeting: Motion made by Patrice Diem and seconded by Ross Reid to approve the amended minutes of the November 11, 2025 Policy Committee meeting. Motion passed.
\nIV. Employee Health and Benefits Policy 2026: The committee continued to read each bullet item and revise or approve. Motion made by Bill Grindle and seconded by Leo Tipton to approve the revised Health and Benefits Policy –
\n2026 Calendar Year and forward to the full Board for a vote. Motion passed. V. Employee Handbook: tabled until January; two section remaining
\nVI. CFNC\/Library\/Friends MOU: Completed last meeting and sent to Friends for approval
\nVII. Art Display Policy for Ruth’s Gallery Children’s: tabled until January
\nVIII. Safety Policy: The committee continued to read and revise each item of the Children\u2019s Safety Policy to be recommended for a vote next month after being cleaned up.
\nIX. Open discussion: none
\nX. Adjournment: Motion made by Leonard Tipton and seconded by Bill Grindle to adjourn the December 9, 2025 Policy Committee Meeting at 12:02pm. Motion passed.
\nRed Feather Lakes Community Library is committed to creating an inclusive and accessible event. If you need reasonable accommodation, please contact Creed Kidd, 970-881-2664 (help@redfeatherlibrary.org).<\/p>\n
January 13, 2026 Final Minutes<\/p>\n
Red Feather Mountain Library District \u00a0\u00a0<\/sub><\/p>\n January 13, 2026, 11 AM \u00a0<\/sub><\/p>\n <\/p>\n \u00a0<\/em>Held at the Red Feather Community Library, Stenzel Community Room and electronically by Zoom <\/em>\u00a0\u00a0<\/em><\/p>\n <\/p>\n Tipton, Creed Kidd, Darlene Kilpatrick, Jena Paonessa<\/p>\n Discussed adding an additional Board member to the Policy Committee to replace the loss of member, Bill Moxon, last year; inaccurately confirmed that Bill Grindle and Patrice Diem were co-chairing the committee, Bill leading the meeting and Patrice taking policy notes and minutes.<\/p>\n Motion made by Leo Tipton and seconded by Ross Reid to approve the<\/em><\/strong> amended December 9, 2025 Policy Committee Meeting Minutes. Motion passed. <\/em><\/strong><\/p>\n Motion made by Ross Reid and seconded by Leo Tipton to forward the revised Children\u2019s Safety Policy for a full Board vote.\u00a0 Motion passed. <\/em><\/strong><\/p>\n <\/p>\n Red Feather Lakes Community Library is committed to creating an inclusive and accessible event. If you need reasonable accommodation, please contact Creed Kidd, 970-881-2664 (help@redfeatherlibrary.org).<\/em>\u00a0\u00a0 <\/em><\/p>\n Red Feather Mountain Library District \u00a0\u00a0<\/sub><\/p>\n January 13, 2026, 11 AM \u00a0<\/sub><\/p>\n <\/p>\n <\/p>\n <\/p>\n Red Feather Lakes Community Library is committed to creating an inclusive and accessible event. If you need reasonable accommodation, please contact Creed Kidd, 970-881-2664 (help@redfeatherlibrary.org).<\/em>\u00a0\u00a0 <\/em><\/p>\n <\/p>\n Red Feather Mountain Library District 1. We encourage parents to attend the library with their children. Younger children (eight or under) must be accompanied by a parent or other responsible guardian. The library is a public space, and a guardian should be present to monitor use, resources, behavior, and comfortable interactions with other library users. At the discretion of the Library Director or Librarian-in-charge, parents may be requested to accompany their children at the Library.<\/p>\n 2. At the close of library hours staff will ensure that children have the means of pickup or other accommodation of reaching home. Telephone calls and other means of communication with parents or authorized guardians are necessary. In the case of a parent being unable to reach the library on time, parents are encouraged to contact the library. The library will remain open until other arrangements can be made. At the extreme, this may include consultation with Larimer County Social Services or the Larimer County Sheriff\u2019s Office.<\/p>\n 3. Use and borrowing of library materials is a parental responsibility.<\/p>\n 4. Library staff or volunteers will not individually transport children.<\/p>\n 5. Signed parental release forms are required for enrolled programs or out-of library programming.<\/p>\n 6. Cameras are located inside and outside the library to ensure that proper security is maintained, including the outside children\u2019s play areas.<\/p>\n DRAFT 12-09-25 DRAFT 12-09-25 Reviewed and adopted by Red Feather Mountain Library District Board of Trustees February 28, 2023. \u2022 Ruth\u2019s Gallery is not intended to be a commercial venue and prices are not posted. Artist contact information is a welcome part of the display. Business cards are accepted. \u2022 Artists will read and sign the Artist Display Agreement Form and receive a copy of that document and this policy. Preference will be given to artists or groups whose work has not been displayed in the previous year.<\/p>\n Revision history:<\/p>\n Reviewed and adopted by Red Feather Mountain Library District Board of Trustees February 28, 2023. Revised and adopted by the Red Feather Mountain Library District, October 28, 2015.<\/p>\n Approved by the Red Feather Mountain Library District Board of Trustees on August 22, 2012.<\/p>\n Reviewed and approved February 25, 2009. Initially approved April 20, 2006. Amended Red Feather Mountain Library District Board of Trustees Meeting Agenda Meeting at the Red Feather Community Library and by Virtual Zoom attendance Finance Reports: Julie and Jena<\/p>\n Public Service Librarians Reports: Darlene, Janet<\/p>\n Committee reports: Policy Committee Policy recommended for full board review:<\/p>\n Director\u2019s Report Unfinished Business:<\/p>\n New Business: Red Feather Lakes Community Library is inviting you to a scheduled Zoom meeting. Red Feather Mountain Library District Board of Trustees Meeting Minutes I. Call to Order: President Ross Reid called the meeting to order at 12:25pm Motion made by Patrice Diem and seconded by Leonard Tipton to approve the amended November 19, 2025 Board minutes. Motion passed. January 13, 2026 Final approved minutes<\/p>\n <\/p>\n Red Feather Mountain Library District Board of Trustees Meeting Agenda<\/strong><\/p>\n January 13, 2026, 12 PM <\/strong><\/p>\n Meeting at the Red Feather Community Library and by Virtual Zoom attendance <\/em><\/p>\n Leonard Tipton, Annie Scott, Creed Kidd, Darlene Kilpatrick, Jena Paonessa<\/p>\n Motion made by\u00a0 Patrice Diem and seconded by Annie\u00a0 Scott\u00a0 to approve the amended December 9, 2025 Board minutes. Motion passed.<\/em><\/strong><\/p>\n <\/p>\n Motion made by Patrice Diem and seconded by Ross Reid to move $59,000 from the liquid CSIP account to the 1st Bank Savings Account to cover two months of expenses.\u00a0 Motion passed. <\/em><\/strong><\/p>\n \u00a0<\/em><\/strong><\/p>\n Darlene requested $5,000 for Amazon order for 2025 for supplies related to a grant; since the 2025 budget year is over, that supply line item for 2026 will reflect over budget<\/p>\n <\/p>\n Red Feather Lakes Community Library is committed to creating an inclusive and accessible event. If you need reasonable accommodation, please contact Creed Kidd, 970-881-2664 (<\/em>help@redfeatherlibrary.org<\/u><\/em>).<\/em><\/p>\n <\/p>\n <\/p>\n <\/p>\n <\/p>\n \u00a0<\/em><\/p>\n Next Policy and Documents: February 10, 2026, 11am<\/p>\n Next Board meeting: February 10, 2026, 12pm<\/p>\n Next Finance: (incorporated within the general board meeting)<\/p>\n <\/p>\n <\/p>\n <\/p>\n <\/p>\n Red Feather Lakes Community Library is inviting you to a scheduled Zoom meeting. <\/strong><\/p>\n Meeting ID: 831 6151 3288<\/p>\n Passcode: 651549 Join instructions <\/strong><\/p>\n https:\/\/us02web.zoom.us\/meetings\/83161513288\/invitations?signature=kOAuRQfg9DsbsiDQO<\/p>\n saiDj2JBpt6RIK_rjz-CgOivI0<\/p>\n <\/p>\n Red Feather Lakes Community Library is committed to creating an inclusive and accessible event. If you need reasonable accommodation, please contact Creed Kidd, 970-881-2664 (<\/em>help@redfeatherlibrary.org<\/u><\/em>).<\/em><\/p>\n <\/p>\n <\/p>\n <\/p>\n B. Circulation Librarian – Janet Markley shared report electronically Next Policy and Documents: January 13, 2026, 11am \u2022 1st Bank Savings Account: $15,396.82 We will receive the County deposit before the board meeting. Last year we received about $2,885.00. We will need to vote for a transfer from the CSIP liquid account to 1stbank Savings to replenish the account. Increased monthly expenses are estimated at $46,000, so $92,000 is needed for 2 months. Pro Forma Earnings (if $1,000,000 is moved to term investment) Red Feather Lakes Library Programs and Events North 40 Mountain Alliance Library Maintenance and Preparedness SEEC Update Education and Grants Red Feather Mountain Library 2025 into 2026 CPA Dana Shriver will be on-site January 21 in closing the books on the 2025 fiscal year. This will be transmitted to Carl Henderson, accountant in Estes Park, who will prepare the 2025 Exemption from Audit (essentially a mini-audit) that must be reviewed and approved by the Library Board, submitted no later than March 31, 2026.<\/p>\n With the exception of interlibrary loan and Cloud Library– an e-Audio and e-Book service — use for Moving ahead into 2026 \u2013 Services For example, curbside service — the public convenience of library staff walking checked-out materials out to the user in the parking lot.<\/p>\n Book bagging on a theme \u2013 where on user request the library prepares a packet of books on a given topic or by author.<\/p>\n Review of waiving fines for damaged children\u2019s materials. Several libraries currently offer this service with the intent of keeping children using the library being more important than the loss of value of the materials.<\/p>\n Moving ahead into 2026 \u2013 Building and grounds Intended: fixing the insulating problem with the solar batteries; painting the SEEC trailer; continued sprucing up of the grounds; continued work on the playground. Review of practices and assumptions. Based on observation; comments by the board, staff, and public. The application of what statistics tells us about specific services: over time up, down or steady \u2013 deficits and strengths.<\/p>\n Red Feather Lakes Community Library home page<\/a> \u00a0\u00a0\u00a0\u00a0 Library catalog<\/a> \u00a0 \u00a0\u00a0 Location\/Hours<\/a><\/p>\n Red Feather Lakes Community Library<\/strong> \/ Box 123, (71 Firehouse Lane) \/ Red Feather Lakes, CO 80545,\u00a0 970-881-2664\u00a0 \u00a0970-881-2836 (fax)\u00a0 help@redfeatherlibrary.org<\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" Board meeting documents January 13 2026 Red Feather Mountain Library District Policy Committee Agenda January 13, 2026, 11 AM Held at the Red Feather Community Library, Stenzel Community Room and electronically by Zoom Call to order: Determination of a quorum Reading\/correction of the minutes of December 9, 2025, meeting Employee handbook Art Display Policy for … Read more<\/a><\/p>\n","protected":false},"author":5,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"class_list":["post-17574","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/pages\/17574","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/comments?post=17574"}],"version-history":[{"count":0,"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/pages\/17574\/revisions"}],"wp:attachment":[{"href":"https:\/\/sandbox.aclin.org\/test\/wp-json\/wp\/v2\/media?parent=17574"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/sub>Policy Committee Agenda\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0<\/sub><\/h1>\n
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\nChildren\u2019s Safety Policy
\nChildren play a significant role in the use and operations of Red Feather Lakes Community
\nLibrary. We believe that providing a first start with reading materials, juvenile-oriented DVDs, science\/technology\/nature kits and other viewing materials, games, and other agerelated materials are critical in developing informed, well-rounded, responsible adults. Children\u2019s programming has equally high priority.
\nChildren\u2019s library visits should be safe, warm, comforting, illuminating, and productive.<\/p>\n
\nRed Feather Mountain Library District
\nChildren\u2019s Safety Policy
\n7. Library staff and volunteers must satisfactorily complete a criminal background check and sex-offender list check before beginning with the library.<\/p>\n
\nRed Feather Mountain Library District
\nArt Display Policy for Ruth\u2019s Gallery<\/p>\n
\nThe Red Feather Lakes Community Library accepts shows from individual artists and groups of artists. Often the Library will invite area artists to present an exhibit. Artist or group solicitations will be reviewed but not necessarily accepted. While the work of local or regional artists is preferred, presentations may be from other sources.
\nOnce a given display has been approved, the Library Director reserves the right to determine the appropriateness of items to be included in the display and may accept or reject any or all items intended for display.
\nPotential artists and exhibitors should note the following:
\nRuth\u2019s Gallery is in a prominent part of the library, accessible to families and children, and this should be considered when choosing works to exhibit.
\nArtwork must be mounted in designated Ruth\u2019s Gallery locations, comprising wall-mounted items and smaller items within the library\u2019s glass display unit. Floor items are not accepted as well as ceramics or other objects that must be hung or otherwise supported.<\/p>\n
\n\u2022 It is the responsibility of the artist to install and remove the show.
\n\u2022 Artists may create and post statements or other descriptions of the show.
\n\u2022 The Library assumes no liability in case of damage or theft.
\n\u2022 Shows are normally one month in duration. However, variances may occasionally be made in facilitating reasonable public use.
\n\u2022 The dates of artwork installation and removal will be noted in the Artist Display Agreement.
\nRed Feather Mountain Library District Ruth\u2019s Gallery Display Policy February 28, 2023 Page 1<\/p>\n
\nArtists or groups must confirm their show with the Library one month in advance. Though occasional exceptions may be made, artists or groups are limited to one show per year.<\/p>\n
\nRevised and adopted by the Red Feather Mountain Library District, October 24, 2018, allowing multi-use access during times of high public use.<\/p>\n
\nRed Feather Mountain Library District Ruth\u2019s Gallery Display Policy February 28, 2023 Page 2<\/p>\n
\nFolder Policy minor changes Adopted Next Review
\nTechnology, Internet and ComputComputer & Internet Use and Wireless Access 2\/24\/21 01\/01\/24
\nLibrary Operations Policies Security Cameras and Videography Policy 6\/19\/24 01\/01\/24
\nLibrary Operations Policies
\nLibrary Operations Policies Standards of Acceptable Behavior Policy Statement of Principles submitted 5\/13\/25 01\/01\/24
\n01\/01\/24
\nunder review
\nLibrary Operations Policies Volunteer Policy under review 01\/01\/24
\nMOU MOU – Library\/Colorado State Library 4\/17\/24 03\/01\/24
\nLibrary Operations Policies Accessibility Policy 04\/01\/24
\nLibrary Operations Policies Employee Handbook under review
\nunder review 10\/24\/24
\nProgram Policies Art Display Policy for Ruth’s Art Gallery 01\/01\/25
\nUse of Library Services Policies Card Policy 3\/21\/23 01\/01\/25
\nLibrary Operations Policies Children’s Safety Policy under review 01\/01\/25
\nCollection Policies Collection Management Policy 9\/9\/22 01\/01\/25
\nCollection Policies Deselection of Materials Policy 9\/9\/22 01\/01\/25
\nLibrary Operations Policies Diversity, Inclusin and Equity statement 6\/8\/25 01\/01\/28
\nLibrary Operations Policies Emergency Closing Policy board review 7\/8\/25 01\/01\/25
\nFinancial Policies Financial Policy 3\/22\/22 01\/01\/25
\nUse of Library Services Policies Interlibrary Loan Policy 2\/28\/23 01\/01\/25
\nTechnology, Internet and ComputInternet Safety Policy for Adults and Minors 3\/21\/23 01\/01\/25
\nUse of Library Services Policies Lending Policy 2\/22\/22 01\/01\/25
\nLibrary Operations Policies Mission Statement 4\/26\/22 01\/01\/25
\nMOU MOU – Library\/Friends of the Library 9\/19\/22 01\/01\/25
\nMOU MOU – Library\/POA 2\/28\/23 01\/01\/25
\nMOU MOU – Library\/RFHS 1\/24\/23 01\/01\/25
\nProgram Policies Programs Policy 2\/28\/23 01\/01\/25
\nLibrary Operations Policies Public Meeting Comments policy 12\/14\/22 01\/01\/25
\nLibrary Operations Policies Public Notices policy 2\/28\/23 01\/01\/25
\nLibrary Operations Policies Records Policy 3\/21\/23 01\/01\/25
\nRed Feather Mountain Library District Policy roster 1\/13\/2026
\nTechnology Plan Technology Plan 12\/14\/22 01\/01\/25
\nTechnology Plan Technology Plan 12\/14\/22 01\/01\/25
\nUse of ECF equipment policy Technology Plan 6\/28\/22 01\/01\/25
\nUse of Library Services Policies User Record Confidentiality, Privacy and Removal Policy 2\/22\/22 01\/01\/25
\nLibrary Operations Policies Vision Statement 4\/26\/22 01\/01\/25
\nLibrary Operations Policies Employee Health Benefits policy 3\/11\/25 11\/01\/25
\nCollection Policies Book and Materials Donation Policy 1\/24\/23 01\/01\/26
\nLibrary Operations Policies Disaster Preparedness Policy 4\/25\/23 01\/01\/26
\nCollection Policies Freedom to read and view 2\/28\/23 01\/01\/26
\nLibrary Operations Policies Open Records Policy 1\/24\/23 01\/01\/26
\nLibrary Operations Policies Public Comments at Library Work Meetings policy 1\/24\/23 01\/01\/26
\nUse of Library Services Policies Social Media Policy 4\/25\/23 01\/01\/26
\nFinancial Policies Investment policy (2023) 7\/25\/23 07\/25\/26
\nLibrary Operations Policies Red Feather Mountain Library District Bylaws conflict of interest 07\/25\/26
\nCollection Policies Reconsideration of Library Materials 10\/24\/23 10\/24\/26
\nLibrary Operations Policies Succession plan 03\/11\/25 03\/11\/28
\nRed Feather Mountain Library District Policy roster 1\/13\/2026<\/p>\n
\nJanuary 13, 2026, 12 PM<\/p>\n
\nCall to Order
\nDetermination of a Quorum
\nReading\/Correction of the Minutes of the December 9, 2025 Board of Trustees meeting
\nCorrespondence
\nPublic Comments – limited to 5 minutes each, no more than four. Conflict of interest poll
\nFriends of the Library Report<\/p>\n
\nCommittee assignments
\n2025 basic statistics
\nServices: looking ahead 2026
\nWebinar recording: Book Bans and Censorship: Jamie LaRue on Managing Public Comment Sessions and Material Challenges<\/p>\n
\nMeeting ID: 831 6151 3288
\nPasscode: 651549 Join instructions
\nhttps:\/\/us02web.zoom.us\/meetings\/83161513288\/invitations?signature=kOAuRQfg9DsbsiDQO
\nsaiDj2JBpt6RIK_rjz-CgOivI0<\/p>\n
\nDecember 9, 2025, 12 PM
\nPublic Hearing for the Proposed 2026 Operating Budget 12:30pm
\nMeeting at the Red Feather Community Library and by Virtual Zoom attendance<\/p>\n
\nII. Determination of a Quorum: In attendance – Ross Reid, Bill Grindle, Julie Sauter, Patrice
\nDiem, Leonard Tipton, Annie Scott, Creed Kidd, Darlene Kilpatrick, Jena Paonessa
\nIII. Reading\/Correction of the Minutes of the November 11, 2025, and November 19, 2025, Board of Trustees meeting
\nMotion made by Patrice Diem and seconded by Bill Grindle to approve the amended November 11, 2025 Board minutes. Motion passed.<\/p>\n
\nIV. Correspondence: none
\nV. Public Comments – none
\nVI. Friends of the Library Report: will meet in May in regard to the CNFN MOU
\nVII. OPENED UP PUBLIC MEETING FOR BUDGET HEARING AT 12:29PM – no members of
\nthe public in attendance.
\nVIII. Finance Reports: Julie Sauter and Jena Paonesa reported as of December 4, 2025 that the Savings Account is currently at $36,015.09; the liquid CSIP is at $55,312.27 earning an average of 4.09%; the combined checking accounts have $15,569.99; $100,000 is locked up in CSIP Investment at 4.39% until 12\/12\/25 and will automatically move into the liquid CSIP account with a payout of $17,921; the goal for our savings account and three combined checking accounts is to keep $70,000 available (two months of expense coverage) for operations
\nMotion made by Patrice Diem and seconded by Leonard Tipton to transfer $15,000 from the liquid CSIP account to the savings account to cover operating expenses for two months. Motion passed.
\nJena Paonessa will ask the art teacher if the library can display Red Feather Elementary School\u2019s student work. Ross Reid is willing to share his photography. IX. Public Service Librarians Reports:
\nA. Programming Librarian – Darlene Kilpatrick reported that the Library trailer for storage will be picked up on Wednesday – insurance at $500 deductible paid by SEEC as reimbursement to the library; the Digital Navigator funding would need to be partially paid by us ($3,000) and the person can not work on any library duties – will use volunteers in speciality tech areas; received the NextFifty Grant to review the sustainability of the North 40 Mountain Alliance and the larger community<\/p>\n\n
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\nX. Committee reports: Policy Committee
\nA. Policy recommended for full board review: Motion made by Patrice Diem and seconded by Bill Grindle to approve the 2026 Calendar Year Employee Health and Benefits Policy as recommended. Motion passed.
\nXI. Director\u2019s Report: Director Creed Kidd clarified the expiration date of patron library cards to January 1, 2029 so we can remove outdated patron information from the rolls and update contact information; affirmed that the septic tank will be scheduled to be cleaned; our current maintenance person will have limited hour availability, so Ben Holzworth will expand his hours; Consumer Reports, Novel List – fiction\/contemporary literature, Library Aware graphics are online products that can enhance patron experience XII. Unfinished Business:
\nA. 2026 budget – Property tax money for 2026 will be $536,060. Proposed 2026 budget: Income $649,610 and Expenses $639,538, not including the CSIP $1,000,000 and interest made
\nMotion made by Patrice Diem and seconded by Bill Grindle to approve the Resolution\/Ordinance for the 2026 Budget as presented. Motion passed.
\nMotion made by Patrice Diem and seconded by Bill Grindle to set the mill levy at 5.5% for the 2026 budget. Motion passed.
\nXIII. New Business:
\nA. Election of officers for 2026:
\nMotion made by Patrice Diem and seconded by Bill Grindle to elect Ross Reid – President, Bill Grindle – Vice President, Julie Sauter – Treasurer, and Patrice Diem – Secretary for the stated officer roles for the Red Feather Lakes Community Library Board of Trustees for 2026. Motion passed.
\nXIV. Open Discussion:
\nA. Drum Circle: Leonard Tipton is forming a drum circle for older children\u2019s programming;
\nBill Grindle has offered his experience
\nB. Executive Session Clarification: Leonard Tipton asked for clarification on calling an executive session; the President needs to be notified and the public needs to be informed beforehand.
\nXIV. Adjournment: Motion made by Patrice Diem and seconded by Leo Tipton to adjourn the December 9, 2025 Board of Trustees meeting at 2:43pm.<\/p>\n
\nNext Board meeting: January 13, 2026, 12pm
\nNext Finance: (incorporated within the general board meeting)
\nJanuary Finance Report
\n1.6.26
\nJena Paonessa<\/p>\n
\n\u2022 3 1st Bank Checking Accounts: $20,283.56
\n\u2022 CSIP Liquid Account: $1,059,551.07 earning an average of 3.91% in the liquid account.
\n\u2022 All funds from CSIP Term are now in the CSIP Liquid Account. Total interest earned from this term is $17,920.82. Prior to scheduling a new term, decisions need to be made regarding the Capital Reserve Fund and Flex time payout liquidity. Currently, the liquid rate may be better than the term rate.
\n\u2022 Capital Reserve Fund: $119,232.72 is the Net Operating Income for end of year 2025 which will be allocated to the Capital Reserve Fund. If this amount is to remain liquid (accessible at all times, then it will affect the funds available for another term investment).<\/p>\n
\n\u2022 Amount needed to be transferred from CSIP Liquid Account to First Bank: $57,000.<\/p>\n
\n1st Bank Balance 35,000
\nCSIP Balance (not including $1,000,000) 59,500
\nCounty Deposit 2,900
\nJanuary Beginning Balance 97,400
\nJanuary Expenses (46,000)
\nFebruary Beginning Balance 51,400
\nCounty Deposit 22,000
\nFebruary Expenses (46,000)
\nMarch Beginning Balance 27,400 -All liquid funds until March deposit
\nCounty Deposit 178,000
\nMarch Expenses (46,000)
\nApril Beginning Balance 159,400
\nCounty Deposit 53,200
\nApril Expenses (46,000)
\nMay Beginning Balance 166,600
\nCounty Deposit 109,250
\nMay Expenses (46,000)
\nJune Beginning Balance 229,850<\/p>\n
\nDarlene Kilpatrick
\nLibrary Board Report
\nJanuary 2026<\/p>\n
\n\u2022 Afterschool Programs
\nOur afterschool programs continue to be strong and well attended. We are accepting a few additional students from the waitlist, and we\u2019ve added more teen helpers to the Art program. These teens are either assisting younger students or working alongside them on projects, which has been a positive experience for everyone.
\nA clarification from last month\u2019s report: Ben and Kylie continue to handle much of the program planning and support, while I am leading the afterschool programs with Lea (hired through Matthews House) and Pam, our new library hire who will serve as a substitute and is also paid through Matthews House. This staffing structure has helped stabilize coverage and ensure program continuity.
\n\u2022 Hiking Program
\nThe hiking program remains active despite an unusual winter with fluctuating temperatures. Snow has returned, which has been welcomed by participants. We are seeing hikers travel up from Fort Collins to join the group, adding to both attendance and community connection.
\n\u2022 Painting Class
\nSusan O\u2019Connell will teach another painting class this Saturday, held indoors and focused on helping participants paint their own landscapes. The class filled within two days. Due to high demand, we plan to offer the same class again in February.
\n\u2022 Upcoming Programs o Ben has made progress on launching the Minecraft program and we hope to begin offering it within the next month.
\no We are also exploring new low-barrier adult programs, including a tea blending class and a mini Zen sand garden workshop.<\/p>\n
\n\u2022 Holiday Food Distribution
\nChristmas distribution was another major success, serving 228 people across 103 families. The Food Bank is beginning to have greater food availability again, and Larimer County provided an additional $2,000 to support Christmas food purchases.
\n\u2022 Angel Tree Program
\nThe Angel Tree program had a strong year once again. Linda Witt and Caron Wilkins took the lead and did an excellent job coordinating gifts for local families.
\n\u2022 Community Outreach & Support
\nThe County, along with multiple partners, continues hosting pop-up caf\u00e9s to share information and connect residents with services. These events continue to strengthen trust and relationships in the community.
\n\u2022 NextFifty Grant
\nWe have received the NextFifty grant funds, and I will begin working with Meghan this month to develop strategies and solutions to make North 40 more sustainable over the long term.<\/p>\n
\n\u2022 Front Desk Manual
\nThe front desk manual is currently being edited and reviewed. Once internal edits are complete, I will have Camille review it again for final feedback and suggestions.
\n\u2022 Air Quality Monitoring
\nColorado State has installed PurpleAir monitors inside and outside the library. These monitors allow us to track real-time air quality, especially during wildfire season, and help us identify clean-air spaces within the building.
\nWe will be working with the state team to incorporate this data into our STEM programming, and the public can also access the data online to check local air quality. The state is developing guidance to help residents understand how to use air purifiers effectively in their homes.
\n\u2022 Library Website
\nI am training Ben and Kylie to edit and update the library website. We plan to revamp the site and add new pages for SEEC, North 40\/disaster information, and program listings, improving accessibility and communication for the community.<\/p>\n
\n\u2022 We now have our new 14-foot enclosed trailer, and this month we will begin moving SEEC supplies into it. This will allow Julie and Andy to reclaim their trailer, and we are very grateful for their generosity in helping us store materials during the transition.
\n\u2022 Kylie (doing the lion\u2019s share ), Ben, and I have been working on a packet highlighting SEEC\u2019s successes, past programs, and new classes for Tom and Judy, showing how their legacy continues to thrive.
\n\u2022 We plan to install a plaque recognizing Tom and Judy for their incredible work in establishing SEEC and helping it grow into the successful program it is today.<\/p>\n
\n\u2022 I will be attending Bohemian Foundation grant workshops later this month as we prepare to apply for future funding.
\n\u2022 I am also encouraging Ben and Kylie to identify workshops or trainings that align with their interests and professional development goals.<\/p>\n
\nDistrict
\nJanuary 2026 Board Meeting, January 13,
\n2026
\nLibrary Director\u2019s Report, Creed Kidd<\/p>\n
\nDOLA (Colorado Department of Local Affairs) has accepted the Library\u2019s 2026 operating budget.<\/p>\n
\nDecember 2025 (both of which are compiled by the State Library), our 2025 statistics are complete and you should see a report on or before next month\u2019s Board Meeting.<\/p>\n
\nEnd of year statistics \u2013 and the start of a new year \u2013 is an opportunity to evaluate current services and consider new ones.<\/p>\n
\nJudicious increase of programming as we now have three individuals hired varying hours to do this.<\/p>\n